Guidelines for
Authors
Submission of papers
Submission of full papers implies that the author(s) have the authority to publish the work and that it is not
being considered contemporaneously for publication elsewhere. Submission of a multi-authored manuscript implies
the consent of all the participating authors.
Full papers must be send by e-mail before August 31st 2005 to the Local Organiser, Dr. Diego A. Moreno, moreno@materials.upm.es
Papers must be submitted by e-mail, preferably in Microsoft Word. If there are any photographic plates, they should at a resolution of no greater than 600 dpi in JPG files.
Types of contribution
Only original papers will be accepted. All papers should be written in English. It is in the interests of authors
who are not familiar with the correct use of English to have someone proficient in the English language check their
manuscript before it is submitted.
Format of papers
The manuscript should be prepared on a word-processor, MSWord format, 12 pt Times New Roman justified, 1.5 spacing,
between lines and paragraphs with a 2.5 cm margin all round. Artificial (hyphenated) word breaks should not be
used at the end of lines. Footnotes to the text should be avoided. All pages should be numbered consecutively.
The first page of the manuscript should give:- title of the paper; name(s) of author(s); address(es); name, full
post address, e-mail address, and telephone and fax numbers of the corresponding author. The name of the presenting
author should be underlined.
In general, the manuscript should not exceed 6000 words. It should comprise the following sections:
Abstract. A summary consisting of about 150-200 words reporting concisely on the purpose and results of the work described. Standard nomenclature should be used and abbreviations should be avoided. No literature should be cited. It should be followed by up to five keywords.
Introduction. This should give (a) a salient background to enable the reader to understand and assess the study presented and (b) a statement of the aims of the study. It should not give and exhaustive review of the literature.
Materials and Methods. Enough technical information should be given in this section for the experimental work to be repeated. New methods should be described fully, but for established methods reference to published papers or readily available manuals is adequate.
Results. Results should be presented as concisely as possible. The results should be written in the past tense when describing findings in the author’s experiments. Previously published findings should be written in the present tense. Use should be made here of well constructed Tables and Figures. The text here should not be used to reiterate or discuss the results presented in Tables and Figures, but should direct the attention of the reader to the important findings in them. Data should not be presented in Tables and Figures where they can be more concisely set down in the text.
Discussion. This section should interpret and discuss the results in the light of previous work; it should not repeat at length material presented in the Introduction or Results. The Results and Discussion sections may be combined.
Acknowledgements. Personal acknowledgements should only be made with the permission of the person(s) named.
References. Following the Harvard system, there should be a list of references in alphabetical order at the end of the paper. All references in this list must be cited in the text, and vice versa. The references should be indicated at the appropriate place in the text using surnames and year of publication, as in Canale-Parola (1992), Eaton and Hale (1993), and for three or more authors Bjordal et al. (2000). Where in a series, references should be in ascending order of year, as in (Daniel and Nilsson 1986; Canale-Parola 1992; Eaton and Hale 1993; Bjordal et al. 2000). Where two or more papers by the same author(s) are published in the same year they should be cited as Smith (1995a), Smith (1995b), etc. When together in parentheses they should appear as (Smith 1992a,b). Each reference in the list should give names and initials of ALL authors, the year and the exact title of the paper or book. For journals there should follow the full title, volume number (but not part number), and initial and final page numbers of the article; for books there should follow the name of the publisher and place of publication. The style for contributions to edited books and proceedings, reports and online articles are shown below.
Bjordal, C.G., Daniel, G., Nilsson, T., 2000. Depth of burial, an important factor in controlling bacterial decay of waterlogged archaeological poles. International Biodeterioration and Biodegradation 45, 15-26.
Eaton, R.A., Hale, M.D.C., 1993. Wood - decay, pests and protection. Chapman and Hall, London.
Dillon, H.K., Heinsohn, Miller, J.D., (Eds.), 1996. Field guide for the determination of biological contaminants in environmental samples. American Industrial Hygiene Association, Fairfax, VA.
Adan, O.C.G., 1994. On the fungal defacement of interior finishes, PhD thesis, Eindhoven University of Technology, Eindhoven, The Netherlands.
Canale-Parola, E., 1992. Free-living saccharolytic spirochetes: The genus Spirochaeta. In: Balows, A., Truper, M., Dworkin, M., Harder, W., Schleifer, K.H., (Eds.), The Prokaryotes (2nd ed.), Vol. 4, Springer-Verlag, New York, pp. 3524-3536.
Huang, S.J., Bell, J.P., Knox, J.R., Atwood, H., Bansleben, D., Bitritto, W. Broghard, W., Chapin, T., Leong, K.W., Natarjan, K., Nepumuceno, J., Roby, M., Soboslai, J., Shoemaker, N., 1976. Design, synthesis and degradation of polymers susceptible to hydrolysis by proteolytic enzymes. In: Sharpley, J.M., Kaplan, A.M., (Eds.), Proceedings of the Third International Biodegradation Symposium, Applied Science, London, pp. 731-741.
Daniel, G., Nilsson, T., 1986. Ultrastructural observations on wood-degrading erosion bacteria. IRG/WP/1283. The International Research Group on Wood Preservation, Stockholm.
Carey, J., Grant, C., 2002. The treatment of dry rot in historic buildings. Cathedral Communications Ltd, online at http://www.buildingconservation.com/articles/rot/rot.htm.
The list of references should include only works that are cited in the text and that have been published or accepted for publication. Unpublished work in preparation, Ph.D. and Masters theses, etc., should be mentioned in the text only, in parentheses.
Citation of articles that have appeared in electronic journals is allowed if access to them is unlimited and their URL is supplied.
Units
The SI system should be used for all scientific and laboratory data; if, in certain instances, it is necessary
to quote other units, these should be added in parentheses. Temperatures should be given in degrees Celsius. The
unit 'billion' (109 in America, 1012 in Europe) is ambiguous and should not be used. Abbreviations for units should
follow the suggestions of the British Standards publication BS 1991. The full stop should not be included in scientific
abbreviations such as h (not h.), m (not m.), ppm (not p.p.m.); '%' should be used in preference to 'per cent';
'per', as in mg per liter, should be written in exponential notation as mg l-1 (not mg/l). Where abbreviations
are likely to cause ambiguity or cannot be readily understood by an international readership, units should be given
in full. Greek symbols and unusual symbols used for the first time should be defined by name in the left-hand margin.
Abbreviations
Abbreviations of chemical or other names should be defined when first mentioned, unless the abbreviation is commonly
used and internationally known and accepted, e.g. ATP, DNA, EDTA, GC-MS, GLC, HPLC, IU (International Unit). For
approximately, use approx. or c. (not ca.); for versus, use vs (not v.); for the statistical terms standard deviation,
standard error and standard error of the mean, use SD, SE, and SEM without definition.
Nomenclature
Authors should check all chemical, biochemical and microbiological names before submission of the manuscript. Chemical
Abstracts should be consulted for names of chemical compounds; The Merck Index, 13th ed., 2001, is a useful alternative
source. For biochemicals, the Compendium of Biochemical Nomenclature and Related Documents, published for The Biochemical
Society, London, by Portland Press (1992), should be consulted. Enzymes should be given the (trivial) names in
Enzyme Nomenclature (Academic Press, 1992) as recommended by the International Union of Biochemistry and the assigned
EC number appended.
Latin binomials should be used for all organisms other than man and farm stock. At first mention in both the Abstract
and the main body of the text the full names should be given, as in Mangifera indica, and thereafter abbreviated
by using only the initial letter of the generic name, as in M. indica. Where several genera have the same initial
letter and abbreviation of the generic names might cause confusion, the full generic name should be retained. For
common generic names in bacteria, the abbreviations standardly used, e.g. Staph., Ser. and Strep. For Staphylococcus,
Serratia and Streptococcus, should be employed. For the correct spelling of bacterial names, authors should consult
Bacterial Nomenclature Up to Date http://www.dsmz.de/bactnom/bactname.htm or List of Bacterial Names with Standing in
Nomenclature http://www.bacterio.cict.fr. For fungal names, the Index Fungorum http://www.indexfungorum.org/Names/Names.asp or Ainsworth and Bisby's Dictionary of the Fungi,
8th edition (Commonwealth Agricultural Bureaux International, Egham, Surrey, 1995) should be consulted.
Tables and figures
Each table and figure should each be on a separate page placed at the end of the paper, after the References. They should be numbered in the order in which they are cited in the text. Line drawings may be submitted in any medium providing that the image is black and very sharp. They should preferably all require the same degree of reduction; owing to handling difficulties, large diagrams (more than four times final size) are discouraged. The type area is 176 mm wide x 242 mm deep, and lettering should therefore be large enough to be legible after reduction of the illustration to fit (ideally 7pt lettering after reduction). Photographs should be submitted as contrasting black-and-white or in colour. The table number and legend should appear on the table. The figure number and legend should appear on the foot figure.
Checklist
Before submission, authors should ensure that they:
- 1.5 spacing all
text, including references and legend for Tables and Figures
- Number all pages
- Check that all references cited in the text are included in the Reference section and are in the style adopted
for the Organising Committee.